AI (Artificial Intelligence) for Hosts
AI doesn’t have to be complicated. On this page, we’ll show you how to use artificial intelligence in your day-to-day rental business — with practical GPTs, useful prompts, and tips that are easy to put into practice.
Practical tips & Prompts
Open the relevant use case, copy the prompt, and customize details such as your accommodation, region, target audience, or time period.
1. Basics and Meta-Prompts
Prompts for setting up, structuring, and regularly using ChatGPT.
Customize ChatGPT
Use / Problem
You want to configure ChatGPT for a clear working style, reliable answers, and recurring tasks.
Instruction / Prompt
## Expertise & Style
- Use clear, precise, and easy-to-understand language.
- Address me directly using “you”.
- Use Markdown for clear structure.
- Explain complex processes step by step.
- Ask questions when important information is missing.
## Creativity & Problem-Solving
- Develop practical and innovative approaches.
- Break complex problems down into meaningful subtasks.
- Show several possible approaches when useful.
## Clarity & Efficiency
- Prioritize the core answer before additional information.
- Avoid clichés and unnecessary repetition.
- Phrase answers so they can be reused directly.
## Information Handling
- Do not invent facts.
- State openly when information is missing or uncertain.
- Check current facts using reliable sources when this is necessary for the task.
- Present several perspectives on sensitive topics.
## Context
- Take important information from the previous conversation into account.
- Ask before making assumptions about my business, my guests, or my region.
## Additional Functions / Shorthands
“T:” = translation between English and German
“S:” = summary
“RS:” = spell check
Work through tasks step by step
Use / Problem
You want to configure ChatGPT for a clear working style, reliable answers, and recurring tasks.
Instruction / Prompt
Role:
You are an experienced expert in [FIELD].
Task:
Your task is to [DESCRIBE THE TASK PRECISELY].
Planning:
Step 1: Understand the task and the desired result.
Step 2: Check which information is already available.
Step 3: Ask targeted questions if important details are missing.
Step 4: Create a suitable solution.
Step 5: Check the result for completeness and contradictions.
If you are not sure about an answer:
- Acknowledge the limitation openly.
- Do not invent information.
- Offer useful alternatives or next steps.
Create prompts with four building blocks
Use / Problem
You want to create a clear prompt quickly without forgetting important details.
Create a complete prompt from my information using this structure:
1. Role: Who should the AI be?
2. Task: What exactly should be created or completed?
3. Context: Which information about the business, accommodation, target group, region, and goal is important?
4. Format: What should the result look like, for example tone, length, language, table, or continuous text?
My initial idea:
[DESCRIBE THE TASK HERE]
Ask targeted questions if important information is missing for any of the four components. Then output only the finished prompt, ready to use.
Develop a better prompt
Use / Problem
You have an initial idea but do not yet know how to turn it into a precise and complete prompt.
I want you to become my prompt creator.
Your goal is to help me create the best possible prompt for my needs. The finished prompt will then be used by you.
Follow this process:
1. First ask me what the prompt should be about.
2. Then create three sections:
a) Revised Prompt
Write a clear, precise, and easy-to-understand prompt based on my information.
b) Suggestions
List additional information that could improve the prompt.
c) Questions
Ask all relevant questions that still need to be answered to improve the prompt.
3. Repeat this process with the additional information I provide. Update the “Revised Prompt” section each time until the prompt is complete.
Replicate a writing style
Use / Problem
You want to analyze the style of an existing text and turn it into a reusable prompt for style emulation.
You are a specialist in linguistic analysis and style emulation.
Analyze the text inserted below and create a precise style fingerprint from it.
Examine at least:
- tone and effect
- word choice and typical phrasing
- sentence length and sentence structure
- rhythm and paragraph structure
- direct or indirect address
- degree of emotion and objectivity
- recurring language patterns
- typical openings, transitions, and endings
Then create a detailed prompt that can be used to write new texts as closely as possible in this style.
As the result, output only the finished style prompt in the language of the analyzed text. The style prompt should be approximately 300 to 500 words long and appear in a code block.
Here is the content to analyze:
[INSERT TEXT]
Translate German and English
Use / Problem
You want a conversation translated in both directions without the AI answering the questions itself.
You are an interpreter.
Translate everything you receive in German into English. Translate everything you receive in English into German.
Do not answer the questions yourself. Do not add explanations or additional information.
Output only the respective translation.
2. Accommodation, Guest Communication and Service
Prompts for accommodation descriptions, guest information, reviews, excursion tips, and newsletters.
Describe an accommodation
Use / Problem
You need a professional accommodation description for your website or booking system.
Instruction / Prompt
You are a professional copywriter with experience in tourism marketing.
Write a professional description for a holiday accommodation in [LOCATION/REGION]. The text should be suitable for a website and for booking or hotel software.
Details:
Type of accommodation:
[APARTMENT, CHALET, GUESTHOUSE, HOTEL, OR OTHER ACCOMMODATION]
Location:
[LOCATION, REGION, DISTANCE TO IMPORTANT FACILITIES OR ATTRACTIONS]
Size and layout:
[ROOMS, NUMBER OF GUESTS, FLOOR AREA]
Facilities:
[INSERT ALL FACILITIES]
Special features:
[FOR EXAMPLE BALCONY, SAUNA, GARDEN, ACCESSIBLE FEATURES, BREAKFAST, OR PETS]
Target group:
[FOR EXAMPLE FAMILIES, COUPLES, ACTIVE HOLIDAYMAKERS, OR BUSINESS TRAVELLERS]
Tone:
Clear, modern, and professional. No marketing clichés, no unsupported superlatives, and no invented facilities.
Length:
Approximately 120 to 150 words.
Format:
Clearly structured paragraphs without HTML.
Ask if important information is missing. Do not invent anything.
Answer a guest inquiry via WhatsApp
Use / Problem
A guest asks shortly before arrival about parking and check-in. You want to answer quickly, personally, and helpfully.
Instruction / Prompt
You are the host of a small holiday accommodation in [LOCATION/REGION].
Our tone is warm, uncomplicated, and personal. We address guests directly, avoid stiff hotel language, and do not use marketing clichés.
A guest writes:
“Hi, we are arriving tomorrow. Where can we park and when can we check in?”
Use the following information for the reply:
- Parking: [INSERT PARKING INFORMATION]
- Check-in: [INSERT TIME AND PROCEDURE]
- Access to the accommodation: [KEY, CODE, OR PERSONAL HANDOVER]
- Late arrival: [AVAILABILITY AND PROCEDURE]
Write the reply as a WhatsApp message.
Requirements:
- maximum 100 words
- friendly and specific
- easy to read
- include one helpful tip for the arrival day
- do not invent any information
Answer a single review
Use / Problem
You want to create an individual, professional, and de-escalating response to a guest review.
Write an individual response to a guest review for a holiday accommodation.
Requirements:
Tone:
Professional, friendly, and de-escalating.
Form of address:
Match the level of formality and style used in the original review.
Length:
50 to 120 words.
For praise:
Thank the guest and invite them to stay again.
For criticism:
Show understanding, address the specific points objectively and politely, and offer a solution or explanation where possible.
Additional requirements:
- do not repeat personal data
- do not include defensive statements or legal claims
- avoid generic standard phrases
- only address points that actually appear in the review
Output:
Only the suitable response to the review, without HTML or meta-information.
Original review:
[INSERT REVIEW]
Work through multiple reviews
Use / Problem
You want to evaluate recent reviews collectively and receive a personalized suggested response for each review.
You are an experienced host and respond to guest reviews.
STEP 1 – Collect reviews
Open this page and read the reviews:
[INSERT LINK]
Include all reviews from:
[INSERT DATE]
If you cannot open the page, say so openly. I will then paste the reviews as text.
STEP 2 – Draft responses
Write a ready-to-use response draft for each review:
- in the language of the review
- friendly, personal, and without clichés
- friendly, personal, and without clichés
- for criticism, respond calmly and solution-oriented
- apologize for the guest’s experience without admitting fault that has not been established
- maximum five sentences
STEP 3 – Output for each review
[Stars] · [Date] · [Name or anonymized label]
What it is about: [SUMMARY IN ONE SENTENCE]
Suggested response: [FINISHED TEXT]
For one- or two-star reviews, add:
“Please review this yourself before sending.”
ABOUT US
Accommodation name: [NAME]
Type and size: [FOR EXAMPLE GUESTHOUSE WITH FOUR APARTMENTS]
Location/region: [LOCATION/REGION]
Our tone: [FOR EXAMPLE WARM, CASUAL, INFORMAL]
Do not publish anything. I will review and send every response myself.
Create a digital guest folder
Use / Problem
You want to bundle all important information for your guests in a modern, digital guest directory.
You are an experienced tourism marketing and content designer.
Create a digital guest folder as a modern, visually appealing document for a holiday accommodation based on this website:
[INSERT WEBSITE URL]
Collect the following information:
- name and type of accommodation
- location and region
- host name, if available
- facilities and services
- contact information
- special features of the accommodation
Turn this into a fully written guest folder in friendly, clear, and modern language.
The guest folder should contain the following sections:
1. Personal welcome
2. Address, Wi-Fi, check-in, and check-out
3. House rules, parking, and important contacts
4. Facilities and services
5. Activities, sights, and restaurants in the region
6. Guest cards, benefits, and partnerships
7. Departure, feedback, and review options
Use a modern structure with subheadings and clear information blocks.
All content must be based on the information provided. Insert clearly marked placeholders where information is missing. Do not invent anything.
Set up a regional activity assistant
Use / Problem
You want to create a permanent assistant that answers guest questions about activities, restaurants, and excursions in your region.
You are an experienced member of the tourist information team for [REGION].
You know [REGION] and the surrounding towns very well.
Your task is to answer my guests’ questions about activities, attractions, restaurants, and excursion destinations in the region.
Consider different guest types and needs:
- families with children
- couples
- older guests
- active and less active guests
- guests with disabilities or limited mobility
- options for good and bad weather
Only recommend places and activities you are confident about. Check current opening hours, prices, routes, and seasonal availability using reliable sources. Point out uncertainty and do not invent information.
Ask about travel date, interests, mobility, children’s ages, and preferred travel distance when these details are needed for a suitable recommendation.
Create a 7-day activity plan
Use / Problem
You want to offer guests a high-quality, weather-dependent weekly program for their holiday region.
You are a travel planner for holiday guests in [LOCATION/REGION].
Create a stylish 7-day activity plan for [TARGET GROUP].
Each day should contain a structured program for:
- morning
- afternoon
- evening
Create two versions for each day:
1. good weather
2. bad weather
The activities should cover different areas:
- nature and exercise
- wellness and relaxation
- food and drink
You are a travel planner for holiday guests in [LOCATION/REGION].
Create a stylish 7-day activity plan for [TARGET GROUP].
Each day should contain a structured program for:
- morning
- afternoon
- evening
Create two versions for each day:
1. good weather
2. bad weather
The activities should cover different areas:
- nature and exercise
- wellness and relaxation
- food and drink
- culture
- sports or adventurous experiences
- family-friendly activities where suitable
Use specific highlights from [REGION]. Check opening hours, seasonal restrictions, distances, and any reservations that may be required.
If the target group, travel date, mobility, or preferred activities are missing, ask targeted questions. Do not invent offers.
– sporting or adventurous experiences
– family-friendly offers, if applicable
Use concrete highlights from [Region]. Check opening hours, seasonal restrictions, distances, and necessary reservations.
If target audience, travel date, mobility, or desired activities are missing, ask specifically. Do not invent offers.
Write a personal morning post
Use / Problem
You want to provide guests each morning with a short regional suggestion combining an activity, food, and culture.
Write a friendly morning update for guests of a holiday accommodation in [LOCATION/REGION].
Optionally, the text may have a slight regional flavor, but it must remain easy to understand for guests from other regions.
Content:
– Greeting with date and day of the week
- Recommendation for a suitable hike or activity
- Starting point, approximate duration, and brief highlight
- Tip for lunch in a restaurant, inn, or alpine pasture hut
- special regional specialty
– Suggestion for a cultural or museum visit
– seasonal peculiarities or local events
Target group:
[INSERT TARGET GROUP]
Tone:
Warm, motivating, and authentic.
Length:
Approximately 200 words.
Format:
Continuous text for print, without links or QR codes.
Check daily information such as weather, opening hours, and events. Do not invent anything.
Write a winter newsletter
Use / Problem
You want to get returning guests excited about the coming winter season and motivate them to book or send an enquiry.
You are an experienced copywriter in tourism and hospitality.
Write a professional but warm newsletter for guests of a small holiday accommodation in [LOCATION/REGION].
Topic:
Start of the coming winter season.
The newsletter should:
- be friendly and personal
- create interest in a winter holiday
- include suitable activities such as winter sports, winter hiking, wellness, and regional cuisine
- mention current news from the accommodation or region
- end with a call to book or enquire
Content structure:
1. Personal greeting
2. Introduction to the winter season
3. News and highlights from the accommodation
4. Tips and events in the region
5. Call to action with booking link or offer
Writing style:
Warm, authentic, and emotional without being overly sentimental. Use short paragraphs and easy-to-read wording. Use emojis sparingly.
Information about the accommodation:
[INSERT INFORMATION]
The result should be ready to paste directly into an email tool.
Send a festive newsletter
Use / Problem
You want to thank returning guests and strengthen the relationship with a personal Christmas or year-end message.
You are an experienced copywriter.
Write a classic, stylish Christmas or year-end newsletter for returning guests of a small, family-run accommodation business in [LOCATION/REGION]. Use a warm and personal tone.
The newsletter should be written personally in the name of the hosts and sent by email shortly before the holidays.
Goals:
- thank guests for their loyalty
- build anticipation for seeing them again
- mention a small gift or voucher
Gift:
[DESCRIPTION OF VOUCHER OR GIFT]
The tone should be warm, appreciative, and classic without sounding too promotional.
Create a suitable subject line and the complete newsletter text.
3. Marketing, Social Media and Image Ideas
Prompts for editorial plans, content strategies and visual content.
Create social media posts regularly
Use / Problem
You want to publish high-quality content regularly but have little time and need a steady stream of new ideas.
Instruction / Prompt
You are a social media content creator for holiday accommodations.
Create two engaging posts per week for:
- Instagram
- Facebook
- Pinterest
Use existing photos and take the special features of our accommodation into account.
Write emotional but credible copy with:
- a suitable call to action
- suitable hashtags
- specific accommodation highlights
- regular excursion or regional tips
Branding and tone:
[FOR EXAMPLE MODERN, NATURE-FOCUSED, FAMILY-RUN, PREMIUM, OR CASUAL]
Accommodation:
[INSERT TYPE, LOCATION, FACILITIES, AND SPECIAL FEATURES]
Target group:
[INSERT TARGET GROUP]
Ask if photos, accommodation details, or target-group information are missing. Do not invent anything.
Create a monthly content plan
Use / Problem
You want a specific Instagram plan for a particular month, including image ideas, short copy, and hashtags.
Instruction / Prompt
You are a social media consultant for small holiday accommodations in the DACH region.
Create a content plan for [MONTH AND YEAR].
Posting frequency:
Four Instagram posts per week.
About us:
- accommodation: [TYPE AND SIZE]
- location/region: [LOCATION/REGION]
- hosts: [FOR EXAMPLE FAMILY-RUN]
- special location or offers: [DETAILS]
- main target group: [TARGET GROUP]
For each post, I need:
- topic
- specific image suggestion
- caption with a maximum of three sentences
- five suitable hashtags
Mix the following content:
- activities and excursion tips
- behind the scenes
- season and nature
- accommodation and facilities
- practical guest information
- host stories
Present the result as a clear table. Do not invent facilities or regional offers.
Create a longer-term social media plan
Use / Problem
You want to publish posts and stories regularly over several months to increase reach and bookings.
You are an experienced social media consultant with many years of experience in tourism marketing.
Create an Instagram plan with posts and stories to reach [TARGET GROUP] and promote bookings for my holiday accommodation in [LOCATION/REGION].
Period:
[FROM] to [TO]
Accommodation and special features:
[INSERT ACCOMMODATION, FACILITIES, AND OFFERS]
Posting frequency:
- [NUMBER] post(s) per week
- one story every [NUMBER] days
For each piece of content, provide:
- topic
- complete text
- suitable emojis
- suitable hashtags
- recommended posting time
- detailed image or story description
- suitable poll or interaction idea for stories
Present the entire plan as a clear table.
Goals:
- increase awareness
- build trust
- generate more direct enquiries or bookings
Do not invent features of the accommodation or offers in the region.
Develop a complete Instagram strategy
Use / Problem
You want to build a professional Instagram presence, increase visibility, and strengthen weaker booking periods in particular.
Create a complete Instagram content strategy for [ACCOMMODATION NAME], a [TYPE OF ACCOMMODATION] in [LOCATION/REGION].
Accommodation:
[STYLE, SIZE, FACILITIES, AND SPECIAL FEATURES]
Target group:
[AGE, INTERESTS, TRAVEL STYLE, AND DESIRED PRICE LEVEL]
Positioning:
[FOR EXAMPLE FAMILY-RUN, SUSTAINABLE, UPPER MID-RANGE, OR LUXURY]
Booking:
[FOR EXAMPLE OWN WEBSITE, BOOKING PORTALS, OR DIRECT ENQUIRY]
Goal:
[FOR EXAMPLE STRENGTHEN THE LOW SEASON, INCREASE DIRECT BOOKINGS, OR BUILD AWARENESS]
The strategy should include:
- 10 to 15 target-group-specific post ideas
- sample texts, story formats, reel concepts, and image ideas
- useful posting times
- hashtag suggestions
- recommendations for imagery, color palette, and feed design
- suitable calls to action
- tips for organic reach and community building
- an editorial calendar for the first four weeks
- ideas for integrating guest photos and reviews
- suitable incentives and wording for user-generated content
Present the strategy in a clear, directly actionable structure. Do not invent any information about the accommodation.
Generate a breakfast image
Use / Problem
Your social media post is ready, but you are missing a high-quality, emotional image that conveys a holiday feeling.
You are an AI image generator for high-quality social media images in the travel sector.
Create a realistic image of breakfast on the terrace or outdoor area of a high-quality holiday accommodation in [LANDSCAPE/REGION].
In the foreground is a stylishly set table with:
- croissants or regional pastries
- fruit
- coffee
- elegant tableware
One or two people are seated at the table, seen from behind, looking out over the landscape.
Setting:
[FOR EXAMPLE MOUNTAINS, LAKE, VINEYARDS, COAST, OR LOW MOUNTAIN RANGE]
The scene should convey calm, enjoyment, and relaxation. Use natural, warm colors and realistic morning light.
If details about the accommodation, region, or style are missing, ask for them. Do not invent visible features of the accommodation that were not provided.
Create a square social media visual
Use / Problem
You need a square, photorealistic visual for an accommodation business in the DACH region.
Instruction / Prompt
Create a photorealistic, warm, and inviting image for an Instagram post.
Motive:
Breakfast scene in a holiday accommodation in [REGION/LANDSCAPE].
Details:
One or two guests are seated at a table on the terrace or inside the accommodation. On the table are [INSERT FOOD AND DRINKS].
In the background, [LANDSCAPE OR VIEW] can be seen.
Light:
Soft morning light, clear air, and natural colors.
Mood:
Cozy, warm, authentic, and close to nature.
Guests’ clothing:
Appropriate for the season and target group.
Style:
Photorealistic, high-resolution, square, suitable for an Instagram post, with harmonious lighting.
Color tone:
Warm, natural, and friendly, without excessive filtering.
Goal:
The image should create a desire to stay and match the actual positioning of the accommodation.
Show a landscape at sunrise
Use / Problem
You want to create a high-quality, cinematic landscape image for your holiday region.
Instruction / Prompt
Create a hyper-realistic, cinematic image showing [LANDSCAPE OR REGION] at sunrise, focusing on a wide aerial perspective.
The scene should feature the characteristic landscape of the region, with warm golden light from the rising sun and realistic atmospheric depth.
Include:
- [MOUNTAINS, LAKE, FOREST, COAST, VINEYARDS, OR OTHER LANDSCAPE ELEMENTS]
- subtle morning mist or clouds where appropriate
- natural regional vegetation
- realistic seasonal details
Emphasize dramatic but physically accurate lighting, natural shadows, detailed textures, aerial depth, and an authentic atmosphere.
Render as a single ultra-realistic still image in high resolution.
Do not include buildings, landmarks, plants, weather conditions, or geographical features that are not typical of the specified region.
4. Digital Templates and Website Content
Prompts for checklists, mobile guest guides and simple websites.
Create a cleaning checklist as HTML
Use / Problem
You want a clean, printable checklist for changeover day that can be opened directly in a browser.
Instruction / Prompt
Create a cleaning checklist for a holiday accommodation with the following details:
Size:
[FLOOR AREA]
Rooms:
[INSERT ROOMS AND OUTDOOR AREAS]
Use:
Changeover day between two guests.
Organize the checklist by room. Add a clearly visible checkbox for each task.
At the end, include fields for:
- date
- initials or name of the cleaner
- notes
- identified damage or missing items
Provide the result as a finished HTML file that I can open in a browser and print on one DIN A4 page.
Design:
- clean and simple
- easy to read
- clear headings
- main color [INSERT COLOR]
- optimized for printing
Add a button that opens the browser’s print function so the checklist can be saved as a PDF.
Create a mobile guest guide
Use / Problem
You want to provide all important stay information as a single HTML page optimized for smartphones.
Instruction / Prompt
Create a digital guest guide as a single HTML page optimized for smartphones.
THE ACCOMMODATION
Name: [ACCOMMODATION NAME]
Type and size: [DETAILS]
Location/region: [LOCATION/REGION]
Main target group: [TARGET GROUP]
CREATE THESE AREAS AS COLLAPSIBLE SECTIONS
1. Arrival
- directions
- parking
- check-in
- key or door code
2. Wi-Fi and technology
- network and password
- television
- washing machine
- other devices
3. Accommodation and rules
- quiet hours
- waste separation
- smoking
- pets
- check-out
4. Activities and recommendations
- three easy, moderate, or challenging activities
- three bad-weather excursions
- three restaurants or food recommendations
5. Emergency
- medical care
- pharmacy
- local emergency numbers
- host contact details
DESIGN
- warm and friendly
- large, easy-to-read font
- clear symbols
- main color [COLOR]
- readable on a phone without zooming
- collapsible sections
Insert a clearly marked placeholder wherever information is missing.
Check regional recommendations, addresses, emergency numbers, and opening hours. Do not invent anything.
Create a simple accommodation website
Use / Problem
You want a first draft of a clear, one-page website for your holiday accommodation.
Create a one-page website for a holiday accommodation.
PROPERTY
Name: [ACCOMMODATION NAME]
Location/region: [LOCATION/REGION]
Type: [APARTMENT, GUESTHOUSE, CHALET, OR OTHER ACCOMMODATION]
Size: [FLOOR AREA AND ROOMS]
Facilities: [INSERT FACILITIES]
Special features: [LOCATION, VIEW, HOST STORY, OR OTHER BENEFITS]
TARGET GROUP
[DESCRIBE TARGET GROUP]
LANGUAGE AND TONE
- English
- warm and personal
- no marketing clichés
- no unsupported superlatives
SECTIONS IN THIS ORDER
1. Hero section with one strong, credible sentence
2. The accommodation, with facilities shown as a clear list
3. The location, with important destinations and realistic distances
4. Benefits for the main target group
5. Prices and times
6. Enquiry section with email address and phone number
Insert a clearly marked placeholder wherever information is missing.
Use image placeholders instead of generated photos. I will add the real images later.
Provide the complete website as a single responsive HTML file with integrated CSS.
5. Staff, Legal Matters and Business Management
Prompts for formal letters, staff recruitment, contracts and sustainable business management.
Prepare legal letters
Use / Problem
You want a reusable starting instruction for formal or legally relevant correspondence.
Instruction / Prompt
Help me create a factual first draft for a formal or legally relevant piece of correspondence.
Country and legal jurisdiction:
[GERMANY, AUSTRIA, OR SWITZERLAND]
Your task:
- write clearly, professionally, and in a de-escalating tone
- distinguish known facts from assumptions
- do not invent legal claims, deadlines, or regulations
- mark all points that need professional or legal review
- point out possible risks and missing information
The result is only a draft and will be reviewed by a qualified professional before it is sent.
Facts of the case:
[INSERT FACTS]
Desired outcome:
[INSERT GOAL OF THE CORRESPONDENCE]
Formulate an objective damage report
Use / Problem
You want to turn a specific damage incident into a professional email while also identifying open questions.
Instruction / Prompt
Help me create a factual email about damage in a holiday accommodation.
Country and legal jurisdiction:
[GERMANY, AUSTRIA, OR SWITZERLAND]
Facts of the case:
[INSERT THE DAMAGE, TIMELINE, AND AVAILABLE EVIDENCE]
Known costs:
[COSTS OR ESTIMATE]
Desired outcome:
[FOR EXAMPLE STATEMENT, COST COVERAGE, OR CONTACT]
Write a professional, calm, and clear email to the guest.
Important:
- no insulting or emotional wording
- no unsupported allegations
- no legal threats
- list open questions and possible risks separately
- do not invent binding deadlines
The result is a first draft and must be reviewed for legal and factual accuracy before being sent.
Request compensation professionally
Use / Problem
A guest has damaged equipment or property. You want to document the costs factually and prepare a professional request for payment.
Help me create a factual first draft for a compensation claim relating to property damage.
Country and legal jurisdiction:
[GERMANY, AUSTRIA, OR SWITZERLAND]
Facts of the case:
A guest damaged the following items or areas:
[LIST DAMAGE]
Evidence:
[PHOTOS, HANDOVER REPORT, WITNESSES, ESTIMATE, OR INVOICE]
Estimated or documented costs:
[INSERT COSTS]
Write a professional email containing:
- neutral description of the identified damage
- reference to the available evidence
- clear breakdown of costs
- request for a response or settlement
- factual closing
Then list separately:
- missing information
- possible legal risks
- points that should be checked before sending
Do not invent claims, legal grounds, or deadlines. The result is only a first draft.
Prepare an employment contract
Use / Problem
You need an initial structure for an employment or service contract in the appropriate DACH legal jurisdiction.
Help me create a structured template for an employment or service contract.
Country and legal jurisdiction:
[GERMANY, AUSTRIA, OR SWITZERLAND]
Business:
[TYPE OF BUSINESS, LOCATION, AND INDUSTRY]
Position:
[INSERT POSITION]
Conditions:
- weekly working hours: [HOURS]
- working days: [NUMBER AND POSSIBLE DAYS OF THE WEEK]
- type of employment: [FULL-TIME, PART-TIME, SEASONAL, OR PERMANENT]
- start date: [DATE]
- salary/wage: [DETAIL OR PLACEHOLDER]
- accommodation and meals: [YES/NO/DETAILS]
- probation period: [DETAIL]
- termination rules: [IF KNOWN]
Create a clearly structured contract template and mark all information that is still missing.
Do not invent statutory requirements, collective-agreement classifications, or tariff classifications. Clearly identify which points must be reviewed by a qualified professional before use.
Write a family-style job advertisement
Use / Problem
A staff member drops out shortly before the season and you quickly need a professional job advertisement.
You are a copywriter for tourism job advertisements.
Write a friendly, professional job advertisement for a receptionist in a small, family-run accommodation business in [LOCATION/REGION].
Information about the business:
- type and size: [DETAILS]
- team size: [DETAIL]
- style and atmosphere: [DETAILS]
- key value: personal guest contact
Tasks:
- handle enquiries and bookings
- check-in and check-out
- answer guest questions
- be the on-site contact person
The text should:
- use a direct and friendly form of address
- sound personable and credible
- make working in a small team appealing
If information about working hours, salary, type of employment, or additional benefits is missing, ask targeted questions. Do not invent anything.
Advertise a general reception position
Use / Problem
You want to create a flexible job advertisement for an accommodation business in the DACH region.
Instruction / Prompt
You are an HR manager in the hotel and tourism sector.
Create a professional, appealing, and authentic job description for a receptionist position in an accommodation business in [LOCATION/REGION/COUNTRY].
Goal:
The advertisement should appeal to motivated, service-oriented people who enjoy interacting with guests.
Include:
1. Introduction
Short description of the business, including location, size, style, and atmosphere.
2. Job title and type of employment
For example full-time, part-time, seasonal, or year-round.
3. Responsibilities
- guest service and check-in/check-out
- phone and email correspondence
- management of bookings and reservations
- coordination with housekeeping and other departments
- administrative tasks
4. Requirements
- experience in tourism or reception is an advantage
- friendly and professional manner
- language skills
- organizational skills and teamwork
- experience with booking or PMS systems where required
5. What we offer
[WORKING ENVIRONMENT, WORKING HOURS, ACCOMMODATION, MEALS, AND BENEFITS]
6. Application
[CONTACT PERSON, EMAIL, FORM, OR OTHER DETAILS]
Write in a modern, friendly, and easy-to-understand style. Do not invent benefits or employment conditions.
Fill a specific reception position
Use / Problem
You are looking for a receptionist with clear language, working-time, and qualification requirements.
Instruction / Prompt
You are an experienced HR and recruiting specialist for the tourism sector.
Create a job advertisement for the following position:
Receptionist in a [CATEGORY AND TYPE OF BUSINESS] in [LOCATION/REGION/COUNTRY].
Requirements:
- German: [LEVEL]
- English: [LEVEL]
- additional languages: [OPTIONAL]
- education or professional experience: [DETAILS]
- willingness to work weekends and evenings: [DETAILS]
Conditions:
- working days per week: [NUMBER]
- working hours: [DETAILS]
- type of employment: [DETAIL]
- salary/wage: [DETAIL OR NOTE BASED ON QUALIFICATIONS]
- accommodation and meals: [DETAILS]
- additional benefits: [DETAILS]
Write the advertisement professionally, motivatingly, and credibly. Use only the information provided and insert placeholders for missing details.
Make the business more sustainable
Use / Problem
You want to make your business more sustainable and are looking for concrete measures ranging from quick improvements to long-term investments.
Instruction / Prompt
You are a sustainability expert for tourism and accommodation businesses in the DACH region.
Create a structured action plan for my holiday accommodation with concrete steps to improve sustainability.
Business:
[TYPE, SIZE, LOCATION, AND TARGET GROUP]
Organize the measures by:
- energy
- water
- waste
- cleaning
- guest behavior
- construction and renovation
- purchasing
- supply chains
- mobility
- regional cooperation
Differentiate between:
1. measures that can be implemented immediately
2. medium-term improvements
3. long-term investments
Take the local conditions in [LOCATION/REGION/COUNTRY] into account, along with regional partners, possible funding programs, and suitable environmental certifications.
Check current funding programs and certifications using reliable sources. Ask questions if information about the business or target group is missing. Do not invent anything.
Always Check the results yourself
AI supports you with drafts, formulations and ideas. The responsibility for published content, guest communication, contracts, complaints and financial decisions remains with the business.